Staff

Jolisa Johnston
Program Director 1

Job Duties

• Financial Management:
  • Monitor budgets to track expenditures, identify over/underspending, and facilitate timely budget revisions.
  • Review and approve financial transactions to ensure allowability, allocability, reasonableness, and compliance with sponsor and institutional policies.
  • Perform account reconciliations to ensure financial accuracy and readiness for closeout.
• Cost Management:
  • Manage cost transfers to ensure accurate allocation of expenses across sponsored projects.
  • Serve as the department approver for expenditures and cost transfers.
• Effort Reporting:
  • Pre reviews the effort for faculty and staff to ensure compliance with federal and institutional requirements.
  • Cross-functional Collaboration:
  • Coordinate with pre-award offices, accounting, and procurement to support seamless research administration across the project lifecycle.

Antonius Douglas
Assistant to the Chair
Program Manager 2

Job Duties

•  Handles the chair’s calendar, purchasing and travel arrangements
• Takes minutes for faculty meetings
• Coordinates departmental events
• Coordinates promotion and tenures
• Coordinates faculty hiring and folders
• Compiles expense and revenue contracts
• Non-travel reimbursements
• P-Card Management
• Hiring and fund for EAS new students
• Visa Processing for Faculty

Marsha Braxton
Program Manager 2

Job Duties

• Creates travel requests
• Processes travel reimbursements
• Field camp travel arrangements
• Field trip travel arrangements
• Manage Concur Travel approvals and reports for faculty, staff, and student sprior to travel.
• Manage Concur post-travel expense and reimbursement reports for all internalclients in the department.
• Manage all department travel credit cards (T-cards) and all T-card receipts andreports; oversee the resolution of declined transactions with multi-use of T-cards.
• Make travel arrangements for faculty, staff, and students by completing hoteland flight reservations; manage all travel amendments to reflect changes intravelers' schedules.
• Administrate the use and documentation of department vehicles, fuel cards,accidents, and repairs per university policy to coordinate department travel.
• Manage travel for field trips by completing Concur reports, processing waivers, and coordinating the use of department vehicles
• Create reimbursement vouchers and pay invoices for faculty purchases and department events.

Ashley Lucien
Program Manager 2

Job Duties

• Oversees program expenditures and ensures adherence to budget
• Reviews reports of budgets and activities
• Prepares ad hoc reports as needed
• May administer grants and grant-related related communications, scholarships and other operations
• Contract review and preparation
• Reconciliation of grants and non-grants
• Assist in accounts payable
• Prepares business documents in accordance with university and departmental standards, including, but not limited to, purchase vouchers, requisitions, travel reimbursements, personnel actions, timesheets, or cash deposits as required by department

Brea McQuillon
Program Manager 1

Job Duties

• Purchases research and teaching supplies
• Pays invoices
• Processes non-travel reimbursements
• Processes monthly P-card reconciliations
• Manages property/space inventory
• Processes work orders
• Other duties as assigned
• Handles cash deposits

Mariela Raudales
Asst. Dept. Business Administrator - HR/Payroll

Job Duties

•  Posts vacant/replacement staff and faculty positions and submit offers via Page Up
• Submit (CHRI) requests for background checks, I-9request for employment verification    
• Submits NTT Reappointment and Summer Agreements  
• Submits rehires and title changes for RA/TE’s, RA and TAs
• Processes ePRFs for funding, ePOIs for sponsorship and ePARs for hiring and terminations EAS employees
• Runs 1074 reports
• Manages Monthly/Biweekly payroll
• Processes time sheets, payroll corrections, and high exceptions
• Runs several payroll queries
• Process DS-2019 paperwork

Jasmine Brumfield
Asst. Dept. Business

Job Duties

•  Submits Non-Tenure Track Reappointment Agreements
• Creates and submits requisitions in Page up for Faculty & Staff and submits offers
• Processes Courtesy Appointments
• Processes ePRFs for funding, ePOIs sponsorship, ePARs for hiring, and eRAFs for reallocations
• Runs 1074 reports
• Processes paperwork for new hires, job changes and terminations
• Submits Professional Master's Agreements
• Runs several payroll queries
• Clears department suspense
• Submit scholarship memos
• Process Journals
• Budget fund equity and new revenue
• Create new cost centers for department
  Purchase card management

Avanti Simon
Administrative Assistant

Job Duties

• Serve as the receptionist for the department’s main telephone line and office.
• Assist with filing, faxing, and general administrative tasks.
• Receive/distribute incoming mail and packages.
• Order and maintain office supplies and inventory.
• Process invoices for payment and non-travel reimbursements .
• Deposit checks received, ensure proper documentation and routing.
• Submit and track work orders through FixIt for maintenance, repairs, and facility-related issues.
• Assist with planning, coordinating, and supporting departmental events.
• Coordinate and manage room reservations for meetings, events, and departmental activities.
• Complete and submit key requests for department personnel.
• Coordinate the hiring and onboarding of Teaching Assistants (TAs) and Research Assistants (RAs).
• Submit (CHRI) requests for background checks, I-9request for employment verification      
• Run and review 1074 reports as needed for departmental administrative and financial purposes.

Daeja Davidson
Financial Coordinator 2

Job Duties

•  Financial Management
• Assist with Effort Reporting
• NSM/EAS verifications
• Assist with reconciliations of EAS cost centers – non-grant and grants