1. General Travel Forms

• General Travel Form - Texas Hotel Occupancy Tax Exemption Certificate
  The Texas Hotel Occupancy Tax Exemption Certificate is a form used by eligible state employees to claim exemption from the Texas state hotel occupancy tax when lodging is paid for official business travel.
• General Travel Form - Travel Justification Form
  A Travel Justification Form provides the rationale and business purpose for exceptions to ensure compliance with university travel requirements.
• General Travel Form - MAPP Exception Form
  (Effective 09/01/2022, this form is processed through DocuSign Only)
  The MAPP Exception Form is used to formally request approval for a policy exception when a transaction does not comply with established SAM or MAPP policies; must be justified and approved. 

2. State Fund Travel Forms

• State Fund Travel Form - Travel Exemption Certification Form
  A Travel Exemption Certification Form documents the reason a state-contracted travel service was not used and is required to justify the exception for compliance purposes.
• State Fund Travel Form - Travel to Washington DC on state funds
  The Report of State Agency Travel to Washington DC form is used to notify the Texas Office of State-Federal Relations (OSFR) at least seven calendar days before departure. 

3. Federal Fund Travel Forms 

• Federal Fund Travel Form - Fly America Act Waiver Checklist (Federal Funds)
  A Fly America Act Waiver Checklist is a required form used to document and justify an allowable exception when federally funded foreign air travel is booked on a non-US flag carrier instead of a U.S. carrier.

4. Group Travel Forms

• Group Travel Form - Travel Roster (Group Travel)
  A Travel Roster (Group Travel) Form is used to list and document all participants on a group trip to support required approvals and ensure accurate processing of travel-related expenses.
• Group Travel Form - Travel Advance Disbursement Form
  A Travel Advance Disbursement Form is used to document the distribution of funds to a group of travelers for anticipated travel expenses.
• Group Travel Form - Release and Indemnification Agreement
  A Release and Indemnification Agreement Form is used to document and confirm that the participant accepts the risks involved and releases the University of Houston from liability related to the activity or travel. 

5. Foreign Travel Forms

• Foreign Travel Form - International Travel Export Control Form
  The International Travel Export Control Form is completed before international travel to confirm compliance with U.S export control laws for the destination and any items or information taken abroad. 
  -- Effective 09/01/2025, all travelers submitting an Export Control Form must certify that they have completed the CITI Export Control Courses.  Export Controls Training | University of Houston
  
• Foreign Travel Form - Fly America Act Waiver Checklist (Federal Funds)
  A Fly America Act Waiver Checklist (Federal Funds) is used to document and justify an approved exception when federally funded foreign travel is booked on a non-U.S. flag carrier. 

6. Mileage

• Mileage Report
  Effective 09/01/2023, this form is processed through DocuSign.

7. Concur Forms

• Concur Form - Concur Supplemental Form for Employee Access Updates
  The Concur Supplemental Form for Employee Access Updates is used to request or update an employee’s Concur access or permissions when onboarding, changing roles, or needing ravel or expense functionality.
• Concur Form - Concur Supplemental Form for Employee Access Updates Instructions
  The Concur Supplemental Form for Employee Access Updates Instructions provides guidance on completing and submitting the form to request or update an employee’s Concur access. 
• Concur Form - Non-Employee Access Form
  Effective 09/01/2023, this form is processed through DocuSign
• Concur Form - Transfer of Concur Delegate
  The Transfer of Concur Delegate form is used when an employee’s Concur delegate needs to be changed to officially transfer delegate access from one individual to another. 

8. Travel Card Forms

• Travel Card Form - Addendum A
  Cardholder Application/Approval Form (Local Dept and Multiple User Travel).
  This form is accepted only via DocuSign effective 9/1/2023.
• Travel Card Form - Addendum B
  Cardholder Application/Approval Form (Local Individual Travel).
  This form is accepted only via DocuSign effective 9/1/2023.
• Travel Card Form - Addendum E
  Acknowledgment of Responsibilities for Multiple User Travel.
  This form is accepted only via DocuSign effective 9/1/2023.

9. Taxable Payment Forms

• Taxable Payment Form - Authorization for Moving and Relocation Expenses (Addendum A)
  Effective 09/01/2023, this form is processed through DocuSign.
• Taxable Payment Form - Exhibit B
  Taxable Payments or Reimbursements to Employees.
  Effective 09/01/2023, this form is processed through DocuSign.