All travel that is related to official university business must adhere UH travel rules, regardless the fund source or traveler type. All travelers should be in compliance with the rules set forth in the categories (transportation, meals and lodging, incidental and parking).

Incidentals – Local Funds
Incidental expenses refer to costs incurred while conducting official university travel, including mandatory insurance, service charges, and applicable taxes. 

Parking
With proper documentation, parking expenses incurred during official travel may be reimbursed with local and state funds when they are reasonable, necessary, and directly related to conducting university business. 

Transportation
Transportation methods for university business include airfare, rental cars, and public transit. This section outlines the requirements and documentation for reimbursement or payment.

• State Contracted Rental Car
• Personal Car Mileage
• Other Modes of Travel
• Airfare
• Public Transportation
• Rental Car

Meals and Lodging – State Funds
Meals and Lodging for state-funded travel are reimbursed at actual costs but must not exceed federal (GSA) rate limits and require itemized receipts with proof of payment. 

Meals and Lodging – Local Funds
Meals and Lodging on local funds are reimbursed at actual costs within university limits, with lodging always requiring itemized receipts and meals requiring receipts when exceeding federal (GSA) meal rates.